Photograph the purchase order.
Walit does the rest.
Orders reach you as a chat photo or a printed sheet. Walit reads one into an order, tracks what you actually delivered, and builds the invoice from the delivery receipt, so nothing leaves your yard without becoming money you can see you are owed. You can invoice with a PO or without one.
7 days free · No card required · Walit takes 0% of what you collect
The gap opens before the invoice.
Every accountant tells you to chase better. The drift starts earlier than that. The moment an order becomes a photo only a person can act on, every step after it depends on somebody remembering.
Delivered, never billed
The truck went out, the invoice was never raised, and the revenue is simply gone.
You find out when the customer mentions it.
Paid, never recorded
Cash or a check landed, and the file never caught up with it.
You find out when someone asks why you are still chasing them.
It is not a discipline problem. In a spreadsheet there is no moment where a delivery is forced to become a receivable. Nobody holds 250 orders a month in their head, and the file was never built to hold them for you.
However the PO reaches you, it goes in the same way.
Chat photo, printed sheet, emailed PDF. Walit reads the document you were sent rather than asking you to retype it into a form. And plenty of buyers never send one at all, so you can invoice with a PO or without one.
Photograph it on your phone
Shoot every page of the PO, stapled sheets included. The pages go up together as one order.
Or scan from your desk
On a computer, scan the QR code once and your phone becomes the scanner. The pages land on the screen in front of you.
Or upload what they emailed
A PDF or an image attachment goes straight in, the same as a photo. Same read, same review.
What it pulls out
- The buyer, matched against the buyers you already have
- PO number, requisition number, and department
- Delivery date or delivery schedule
- Every line: product, quantity, unit, and the price this buyer agreed to
- Whether each line is VAT-able, exempt, or zero rated
What it hands back to you
- This PO number already exists for this buyer, so it is a revision
- A line was read but its price or quantity was unclear
- The PO never says whether prices include VAT
- The PO never says when it should be delivered
- A price differs from the one in your catalog
Nothing is saved until you say so. The read opens the order form already filled in. You correct what is wrong, which takes seconds, and only then does it become an order. A document you never confirmed is never quietly turned into money owed.
Four steps, and the record cannot skip one.
Each step can only happen after the one before it, which is exactly what a spreadsheet cannot enforce.
Take the order
Photograph or upload the PO, check what was read, and save it. Buyers and products you already have are matched for you.
Record the delivery
Enter what the buyer actually accepted, line by line. A short delivery is recorded short instead of quietly becoming a full one.
Invoice from the delivery
The invoice is built from accepted quantities, not from what the PO hoped for. Deliver past what it authorised and billing stops until the buyer revises it.
Settle it
Record the cash, transfer, or check, move a check through clearing, and watch the balance fall to zero on its own.
Delivered, and still not billed.
Goods you have already handed over that nobody has invoiced yet. It is money you have earned and cannot collect, and today the only place it lives is in somebody's memory. Walit keeps it on screen as a running total, sorted so the largest one is first.
- Who owes you. Every open invoice by buyer and by age, current through 90 days and over.
- Statement of account. Send a buyer their open invoices with one link, without building it by hand.
- Over the ceiling. Deliver more than the PO authorised and the order is held until the buyer revises it.
You deliver first. You get paid later.
Most payment tools assume the money arrives when the goods do. Yours does not, and every gap between the two is where a record goes wrong.
Paid on terms, not on the spot
15, 30, 60 days, or terms you set yourself. Accounts payable pays on their calendar, and the invoice ages on yours.
Checks, all the way through clearing
Record the check when it arrives and move it along as it clears. One check can settle several invoices, oldest first.
Withholding that closes the bill
A buyer who remits ₱99,000 against ₱100,000 has not short paid you. The withheld tax is recorded against the 2307 and the invoice still closes.
Staff who cannot break it
Anyone can drag a column and break a spreadsheet for everyone. Here the worst anyone does is enter something wrong, and you can see who entered it.
Suppliers and manufacturers who deliver first.
If all four of these describe your week, this was built for you.
Less than one missed invoice.
One flat monthly fee for the whole business. Walit takes 0% of what you collect, and Collect and Manage include a 7-day free trial, no card required. Talk to us about Scale.
Includes
- Purchase order capture by photo, QR handoff, or PDF
- Deliveries recorded against the order
- Invoices built from accepted deliveries
- Statements of account for each buyer
- Checks, transfers, cash, and withholding
- Import the invoice list you already keep
Everything in Collect, plus
- Full receivables dashboard and aging
- Expense and payable tracking in depth
- 90-day reports and export
- Advanced permissions
- Priority email support
Everything in Manage, plus
- Multiple Businesses — up to 3 on one subscription
- Full-year reports and export
- Dedicated support
Not sure which one fits? Compare the full plans
Common questions
Straight answers for suppliers and manufacturers considering Walit.
Do I have to move my whole spreadsheet over?+−
No. Run them side by side: every new order from Monday goes into Walit, with a PO or without one, and nothing forces you to move the old ones on day one. When you do want them, the import takes the whole sheet rather than only what is outstanding. Settled invoices come across too, so your numbering has no gaps in it and you can pull up a buyer or an invoice number from six months ago without reaching for the spreadsheet. Setup offers it on the last screen, Invoices has it any time after, and which day you do it is yours.
What if the PO is handwritten, or the photo is bad?+−
You get the read back with whatever it could not be sure of called out: an unclear price, a missing delivery date, a PO that never says whether prices include VAT. You fix those in the form. Nothing is saved before you confirm it.
Can I invoice straight from the purchase order?+−
For the goods themselves, deliberately not. The invoice is built from the quantities the buyer actually accepted, because a PO is a plan and a ceiling rather than a bill, and that is what stops you billing for goods that never went out. Deposits are the exception and they are a real option: a 50% or 30% advance is billed up front against what was ordered, then comes off the balance rather than sitting on top of it. An order for ₱20,000 that delivers ₱19,200 bills ₱10,000, then ₱9,200.
What happens to my history?+−
Upload the invoice list you already keep and it comes across whole, settled invoices included, so your aging report means something from day one and your old numbering stays unbroken. What it cannot bring is orders and delivery records, because those were never in an invoice list. Setup offers it on the last screen, and Invoices has it any time after.
Does Walit hold my money?+−
No. Buyers pay you directly, into your own bank account, GCash, Maya, or in cash to your driver. Walit takes 0% of what you collect and charges a flat monthly fee.
Will my staff be able to use it?+−
This is the part that gets better. In a shared file anyone can drag a column and break the math for everyone, and you find out weeks later. Here each person sees only the screens their role needs, and the worst anyone can do is enter something wrong, on a record that shows who entered it.
Do my buyers need an account?+−
No. A buyer opens their statement of account or an invoice from a link, with no signup and nothing to install. Their accounts department sees your official invoice number, which is what they quote back to you.
Start with one purchase order.
Photograph a PO you received this week and watch it become an order, a delivery, and an invoice. Seven days free, and your spreadsheet stays exactly where it is.